ABSTRACT SUBMISSION GUIDELINES
1. Log-in or create an account here. You can use your previous account from the platform if you already have one. Check “author” when you create an account.
2. Click this link to submit your abstract.
3. Select the appropriate track (session topic) and session type:
- Student Oral
- Student Poster
- Student Oral Competing
- Student Poster Competing
4. Presenting author's contact details (should be the same details as the submitting author so that the presenting author receives the correspondence about the abstract)
- Full first and family name
- Email address
5. Co-authors' details
- Full first and family name(s)
- Affiliation details: department, institution / hospital, city, state (if relevant), country
6. Abstract title - limited to 20 words
7. Abstract text – limited to 350 words
8. References are not obligatory and word count is affected by inclusion of references.
9. Draft abstracts – The submission form allows you to store your abstract as a draft in order to make changes. Please note that abstracts must be SUBMITTED before the deadline in order to be sent to review for inclusion in the Scientific Program.
10. Click “save and continue.”
2. Select the registration type: early bird regular or early bird student. For those who won’t be able to attend the symposium, but would like to become a member of PAMS, please select “PAMS Membership payment only”. Click “register”
3. In the next page, you will be given an option to pay the PAMS membership fee, Php 500 for new, and Php 200 for renewal. Click “register” again.
4. You will then be redirected to the PayPal payment page. Please confirm that the amount and registration type is correct. Click “continue” to proceed to the Paypal website.
5. Log-in or create an account with PayPal. You may also directly enter the details of your debit or credit card.
6. Once payment has been made. You will receive a notification email from PayPal that you have successfully made payment. Please save or screenshot this for future use.
Side events and Exhibits
SPECIAL SESSION, SIDE EVENTS, AND EXHIBIT OPPORTUNITIES GUIDELINES
On top of the identified topics, organizations interested in convening special sessions, side events, and activities are requested to submit a proposal. These should be aligned with the theme, and contribute to furthering our knowledge on coastal and marine through innovative research, or strengthening management strategies.
Submit the information asked in this document.
All proposals should be submitted on or before 15 December 2018. PAMS15 Secretariat will inform acceptance of proposals on or before 31 January 2019.
Corporate sponsorship to this biennial symposium contributes to the success of the event. Sponsorship will provide opportunity from knowledge and initiative exchanges with other partners and possible networking with existing projects. Sponsor organizations will benefit from the high visibility recognition and positive exposure.
To be updated.
STUDENT COMPETING PAPERS AND CONFERENCE GRANTS APPLICANTS
Students who would like to enter the oral or poster paper competition and/or apply for the conference grants must first meet the following criteria to be eligible:
- Bonafide student (PhD, MsC, or BSc) during the time of registration payment. Proof of being a student (ID, certificates, etc.) will be assessed during Registration at the start of Registration. Be sure to bring a copy of such document.
- Currently a member of PAMS or planning to apply for membership during the symposium. Membership fee can be paid online or on-site.
- With abstract letter of acceptance.
Competing students and conference grant applicants will also be required to submit an extended abstract due on March 31, 2019.
Extended abstracts should include the following content:
- Materials and Methods
- Results and Discussion
- Major references
The body of the extended abstract must have a maximum of 1000 words (excluding the section headings, acknowledgements and references).
Tables and figures are optional but if the student wants to include these, the total number of tables and figures must not exceed 3.
Preparation of abstract
- Title should be capitalized
- Authors and their affiliations. Indicate presenting authors with an “*”
- Format: Paper size, A4; Font size 11, Font style, Arial; Single spacing, separate paragraph by blank line. 2.54” margins throughout (top, bottom and sides).
Email extended abstract in editable word document to the secretariat (email@example.com) using the filename format:
- Example: Gomez_PAMS15_competing
Conference grants worth P10,000 will be given to a limited number of students. Those who would like to apply for this grant must also write a letter of application approved by the academic supervisor and send it to the secretariat (firstname.lastname@example.org) together with the extended abstract. Priority will be given to eligible students coming from distant areas and have no other sources of funding. Successful applicants will be informed via email not later than May 15, 2019.
- Applicants must be willing to serve as secretariat, time keepers, powerpoint keepers for a certain period during the Symposium. Student volunteers will be given an orientation on the assigned tasks by the local organizing committee.
Information for submission of presentation:
- Oral presenters are given a maximum of 13 minutes. It is recommended to allot 10 minutes for the talk and leave 3 minutes to entertain questions.
- Presentation should be saved as a Microsoft Office PowerPoint file. At least 2010 versions (PPTX) are preferred, however 97-2003 (PPT) versions will also be accepted.
- Dimension of slides must be in the standard 4:3 ratio. Wide format (16:9 ratio) may not convert properly into the provided projector system.
- Presentations that require the use videos and audio must coordinate first with the Secretariat. Such media are NOT guaranteed to be played unless properly coordinated. Presentation time will NOT be extended in preparing or playing such media. Such media files must be embedded into PPTX files and not as separate files.
- Presentation files must be copied into the Secretariat’s computers at least 6 hours before the scheduled presentation time. Participants should verify their powerpoint files for compatibility and proper operation.
- Presenters will not be allowed to use their own laptop computer during the sessions for their presentation.
Information for the day of the presentation:
- Presenters must arrive 10 minutes prior to the session start time.
- Each presentation will belong to a specific session in the symposium, which will be managed by an assigned Session Chair. Presenters are advised to coordinate and be acknowledged by their respective session chairs prior to the start of the session.
- Presenters are asked to leave time for a question and answer period as they are an important part of the conference.
- A session facilitator will be present to monitor each session and ensure presenters stay on schedule.
- Presenters are asked to adhere to the allotted presentation time, however, a session facilitator will prompt presenters before time expires.
Information for preparation of posters:
- Posters must be in a PORTRAIT lay-out with 3 ft x 4 ft dimension. Other poster formats will not be allowed on the poster boards.
- Ensure that figures and images are clear and that texts are readable from at least 2 m distance.
- Poster message should be clear and understandable even without oral explanation
- Posters should include the title, author’s names and their organization(s) where the work was completed. Text throughout the poster should be kept brief and descriptions of methods should be clear and concise.
Information for the day of the presentation:
- The conference poster session will be held on (TBA).
- Posters should be installed a day preceding the poster presentation.
- Presenters should bring their own materials to fix their posters to the boards (e.g., pins, tape, Velcro, etc.).
- During the poster session authors will have a chance to present their work and receive feedback from the people viewing their poster.