Format and Layout

• Presentations should be saved as Microsoft Office PowerPoint files, at least 2010 version or newer (*.pptx).

• Slides dimensions must be in the standard 4:3 ratio. Wide formats (16:9 ratio) may not convert properly in the projector system that will be used.

• Presentations that require the use of videos and audio must coordinate first with the Secretariat. There is NO GUARANTEE that such media can be played unless properly coordinated prior to the talk. Presentation time will NOT be extended in preparing or playing such media. Video files may not be automatically embedded in the file. To eliminate the problem of PowerPoint losing the link to the video file, video clips must be copied into the same folder as the PowerPoint file.

Venue and Submission

• Session rooms will be equipped with LCD projectors and laptops for the slide presentations.

• Presentation files must be submitted to the Secretariat at least 2 hours before the scheduled presentation session. Presenters should check their PowerPoint files for compatibility and proper operation.

• Presenters will NOT BE ALLOWED TO USE THEIR PERSONAL LAPTOP COMPUTERS.

Presentation Proper

• Each presentation will belong to a specific session in the symposium, which will be moderated by an assigned Session Chair.

• Presenters should be at the session room at least 5-10 minutes before the session starts and introduce themselves to the Session Chairs.

• Oral presentations should not exceed 10 minutes to ensure that there is sufficient time for Q&A. All speakers and Session Chairs are to strictly observe the allotted presentation time in order to keep concurrent sessions synchronized and allow participants to move between sessions.

• In case of a last-minute cancellation of oral presentations, the schedule indicated in the printed program will be followed to prevent a cascade of changes. Changes in the schedule due to unforeseen circumstances will be officially announced by the Secretariat.

Format and Dimensions

• Posters must be in a portrait layout following standard A0 paper size (84.1 x 118.9 cm or 33.1 x 46.8 inches) ) dimensions.

• Figures and images should be clear and texts should be legible from a distance of 1.5-2 meters.

• Use sans serif fonts like Arial, Calibri, or Helvetica for readability. Recommended minimum font sizes are as follows:
  • Title: 72 pt
  • Headings: 48 pt
  • Body text: 32 pt

Content

Poster should include the following minimum information:
1. Submission ID
2. Title, authors' names and organization(s)
3. Background and objectives
4. Methods
5. Results
6. Conclusions
7. Others (e.g., Acknowledgements, Key References, etc.)
• Posters should convey their message clearly and effectively, without need for explanations.

• Text throughout the poster should be kept simple and concise. Use short phrases and "bulleted" text throughout the poster. Avoid narrative paragraphs.

Set-up and Presentation

• Presenters will be assigned a numbered space for their poster presentation.

• All posters must be set up before the start of the first poster session, and must remain up until the end of the symposium. Posters can be set up during the start of the onsite registration on July 9, 2025, 3:00 PM.